How can I write a letter with ChatGPT?
ChatGPT can handle a lot of the work for you and quickly produce complete letters or other documents. It’s quite simple: just phrase your instructions as if you were asking a person for help.
Just like a human, ChatGPT needs to know what the letter is about. And if you want a specific tone, important content, or certain details included, you have to let the AI know.
Find out how to get the best result, even with minimal instructions, right here!
10 Tips for Perfect Letters with ChatGPT
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1
Provide clear instructions
Be as specific as possible: Tell ChatGPT the purpose of the letter, who you are addressing (customer, authority, friend), and what tone (formal, casual, polite, apologetic) you’d like.
I would like to write a formal letter to a customer informing them about a delivery delay and offering a solution.
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2
Offer an outline or bullet points
If you already have an idea of how the letter should be structured, give an outline or bullet points. This helps in formatting the text to match your vision.
The letter should have a brief introduction, an explanation of the issue, the proposed solution, and a friendly closing.
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3
Specify tone and style
Decide on the tone of the letter. Should it be professional, warm, direct, or perhaps more apologetic? The clearer you are, the better the choice of words will be.
The letter should be polite and professional, but still come across as sympathetic.
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4
Ask for multiple drafts
If you’re unsure which style works best, request multiple versions. This allows you to pick the version that suits you most.
Could you create two drafts—one more direct and one a bit more diplomatic?
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5
Give feedback
If the first draft isn’t exactly what you want, provide feedback. Specify what exactly should be changed and ask for a revision.
The tone is good, but please emphasize the apology for the delay more clearly.
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6
Include details
The more concrete information you provide, the more tailored the letter will be. Mention important names, dates, references, or offers that should be included.
Please note that the order from August 15th is affected and offer a 10% discount on the next delivery.
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7
Specify length
Specify how long the letter should be—short and concise or more detailed. That way, ChatGPT can meet your requirements more effectively.
The letter should be about half a page long.
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8
Use templates
If you already have a draft or a template, use that as a starting point. ChatGPT can refine, rewrite, or adapt it to your needs.
Here is my current draft. Could you make it a bit more formal?
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9
Clarify your goal and desired response
Consider what you want the recipient to do or think after reading the letter, and communicate that. This helps the AI shape the letter accordingly.
The goal of the letter is to foster understanding and encourage the customer to accept the new delivery date.
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10
Resolve any uncertainties
If there are open questions you want answered within the letter, state them upfront. This ensures no important points are left out.
Please also ask if the customer prefers an alternative delivery date.
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